Rules & Regs

By signing the Exhibitor Contract, Exhibitor agrees to participate in the “Great Outdoors Expo” and understands the terms listed below. 

1. EXHIBITORS BOOTH and FEES. SSTS shall provide the Exhibitor’s booth(s) with one (1) ten-foot draped backdrop, (1) booth sign, and 4 Exhibitor

Badges. Final placement of booths are under the discretion of the show management. Exhibitor agrees to pay SSTS on or before February 16,

2018, the total booth fee and if advertising costs are due, the represented amount on the exhibitor contract. All application deposits will be

applied to the total fee due to SSTS. Any reservations made after February 16, 2018, payment is required in full at time Agreement is sent.

Some exclusions will apply with a late application. Except as set forth in paragraph 7 the deposit and fees are nonrefundable.

2. USE. Exhibitor’s use of the display booth(s) shall be limited to merchandise and/or services listed on the exhibitor contract and shall be used for

no other purpose without the prior written consent of SSTS. SSTS reserves the right to reject or remove any display without refund that has

been falsely entered or that SSTS in its sole discretion deems inconsistent, unsuitable or objectionable with the sue set forth on reverse, or which

otherwise fails to comply with this Agreement. Booth space may not be purchased for resale to another exhibitor. Any exhibitor not registered

with the show will be asked to leave. You may not share booths with other companies unless specified on application and service fee assessed.

3. RULES, REGULATIONS and COMPLIANCE WITH LAW . Exhibitor and its use shall comply with all applicable federal, state and local laws and

ordinances, and with all lawful orders of police and fire departments having jurisdiction. NO FIREARM SALES will take place in the show in

compliance with BATF & TABC rules and regulations, except as outlined in #13 below. Without limiting the generality of the above, Exhibitor

agrees not to obstruct aisles or access to neighboring booths, nor conduct or operate its exhibit so as to cause interference with, annoyance or

endangerment to other exhibitors or visitors. No exhibits or advertising shall extend beyond the space allotted to Exhibitor. The distribution of

any samples, souvenirs, publications, or other sales or promotional activities shall be conducted only from within the Exhibitor’s booth. Exhibitor

shall not without the prior consent of SSTS, put up or operate any engine or motor or machinery on the premises or use oils, burning fluids,

camphene, kerosene, naphtha, or gasoline for either mechanical or other purposes, or use any agent other than electricity for lighting.

Exhibitor shall not otherwise bring any combustibles, explosives, and dangerous or hazardous materials to the event.

4. DAMAGE OR DEFACEMENT OF THE LUBBOCK MEMORIAL CIVIC CENTER. Exhibitor shall not injure, mar, or deface the LMCC or the grounds

outside the LMCC. Placing advertising material on automobiles on LMCC grounds is specifically prohibited. Exhibitor shall not drive any nails,

hooks, tacks, or screws in any part of the Center, nor shall it make any alteration of any kind therein. Upon demand of the LMCC or SSTS,

Exhibitor shall pay to the LMCC or SSTS such sums as shall be necessary to restore the premises, the LMCC and LMCC grounds to their original

condition if any portion thereof shall be damaged by the act, default or negligence of Exhibitor.

5. LIMITATION OF LIABILITY. Except to the extent of the deposit and Exhibitor’s fees paid here under, SSTS, LMCC and /or the City of Lubbock shall

not be liable for any loss or injury to persons or property of Exhibitor, or direct or consequential damages. Exhibitor shall indemnify, hold

harmless and defend SSTS, LMCC and the City of Lubbock, their directors, officers, agents and employees for and from any and all losses,

claims, liabilities, damage, action, or judgment recovered from or asserted against SSTS, the LMCC or City of Lubbock, or any other expense,

including reasonable attorney’s fees and costs, arising from Exhibitor’s participation in the Great Outdoors Expo, or arising from any

negligence of Exhibitor or any of

6. its agents, employees, contractors or invitees; provided however, that such indemnification shall not apply in the case of damage or injury

directly resulting from the solid negligence or willful misconduct of SSTS, LMCC or the City of Lubbock.

7. EXHIBITOR’S INSURANCE. SSTS has general liability insurance covering the show dates. This insurance does not cover the exhibitor’s exhibit,

contents, visitors within the confines of exhibitor’s leased space, or exhibitor’s personnel. All exhibitors are responsible for all liability that may

arise from any action, sampling or interaction that occurs in relation to the exhibitor’s booth. Any exhibitor that provides any kind of invasive

procedure such as, but not limited to, tattooing, piercing, blood testing, laser, injections, etc. must provide SSTS with proof of insurance that

covers such procedures.

8. CANCELLATIONS. If Exhibitor cancels this Agreement by written notice prior to February 16, 2018, SSTS shall refund in full the deposit set forth

on the reverse side. In the event Exhibitor notifies SSTS in writing of its cancellation at any time after February 16, 2018, SSTS will retain all

amounts previously paid. SSTS reserves the right to cancel this agreement based on information received from reliable or official sources that

may question the exhibitor’s ethical or legal business practices. If such a cancellation should occur, then SSTS will refund exhibitors booth

payment in full.

9. EXCLUSIVITY. SSTS will not guarantee any product or service exclusivity nor guarantee exhibitors sales volume. SSTS will make an effort to limit

the number of booths of likeness.

10. MUSIC. Music of any kind can be utilized by an exhibitor so long as it is not interfering with your neighbor. SSTS has the right to have removed

any kind of loud distractions.

11. OCCUPANCY. Exhibitor agrees to occupy and have its exhibit ready for public viewing no later than Saturday at 3:00pm, March 24, 2018.

Exhibitor must have at least one person in attendance at their exhibit at all times the event is open to public, taking every precaution against

injury. BOOTH MUST REMAIL OCCUPIED UNTIL SHOW CLOSURE AT 5:00 PM SUNDAY March 25, 2018. FEES MAY APPLY TO ANY EXHIBITOR IN

VIOLATION AND FUTURE SHOW PARTICIPATION MAY BE REVOKED.

12. VACATION. In the event Exhibitor has not entirely removed all display items before Sunday, 10:00 pm, March 25, 2018, unless previously

arranged, then SSTS shall be authorized to remove, at the sole cost and expense of Exhibitor, any and all items remaining on the property

without liability for any resulting damages or losses.

13. INTERRUPTIONS or TERMINATION OF THE EVENT. It is understood and agreed that SSTS, LMCC and The City of Lubbock reserve the right to

interrupt or terminate the event, when, in the judgment of SSTS, LMCC or The City of Lubbock, such interruption or termination is necessary to

protect public order and safety. Exhibitor waives any claim against SSTS, LMCC or The City of Lubbock for refund, damages, or compensation

should the event, and the Agreement, be so interrupted or terminated. In addition, in the event the space reserved hereunder of any portion

of the exhibition area is destroyed or damaged by fire, or any other cause, or in the event any other casualty renders SSTS, LMCC or The City of

Lubbock fulfillment of this Agreement impossible or impractical, then this Agreement shall terminate, and neither SSTS, LMCC nor The City of

Lubbock shall be liable for any refund or damages to Exhibitor. Exhibitor further assumes the risk of any prevention, interruption or termination

of the event due to strikes, lockouts, labor disputes, acts of God, structural defects in The LMCC facility, hostile governmental action, riot, civil

commotion, or other causes beyond the reasonable control of SSTS, and SSTS shall not be liable to Exhibitor for any refund or damages there

from.

14. PRIZES. Exhibitor shall be solely responsible to ensure that any drawings, lotteries, or contests held by Exhibitor on the premises are conducted

in strict compliance with local, state and federal laws.

15. EXCUSED PERFORMANCE. Show Management shall not be liable for nor deemed to be in default on account of any delay or failure to perform

pursuant to this agreement if due to any cause or condition beyond the reasonable control of Show Management. This includes agreements

with Sponsors, Media partners, Guest Speakers and/or any stage appearances that may for whatever reason be changed or cancelled.

16. FOOD & BEVERAGE. All exhibitors must comply with The LMCC sampling policy and size restrictions. Food must be pre-packaged to go and cannot

sell anything the concession sells. Exhibitor will be solely responsible for obtaining a local “Health permit” from the local health department.

17. SALES TAX. Exhibitor is solely responsible for all applicable sales tax revenues.